Recruiting well is a virtue that affects company success in all aspects of the business including economic growth and employee morale.  The successful recruiting team has their ducks in a row before they start the process.  A few of the important “ducks”, according to Ross Staffing consultants:  have the interviewing team ready to go and able to focus their attention on the process; be prepared with an efficient decision process allowing for feedback and closure; and know when the search should be outsourced (the position may be difficult to fill or require more expertise to screen).  It is important that the recruiting team have a high sense of urgency so the best candidates don’t get snapped up by some other company.

The Society for Human Resource Management (SHRM) recently researched the ‘time to fill” metric and found that their sampling produced an average time to process of 33.28 days.  The number includes weekends and holidays.  The challenge, according to an article in the SHRM news is to keep it under 30 days.  The article offers some suggestions to facilitate this goal.

Initially, companies should always include head count and projected growth as part of the annual budget/forecast process.  This helps the recruiting department plan ahead, and keep an eye out for needed talent. 

Then – set a timeline for the process.  If you have been looking ahead, you should be able to get past the “let’s see who we can find” that traps you in a perpetual candidate identification circle.  Set a realistic deadline for receiving applications and move on.  Once the candidates have been presented, set a schedule for phone and face-to-face interviews, assessing and processing the hire. 

Review the process itself and answer some key questions – who will do the interviewing, how will they report results, and how (and who) will candidates be kept informed of the progress?  If communication and understanding isn’t there, the “time-to-fill” will be out of control.

Technology Ventures Corporation provides continuing education classes on all aspects of starting a company and one of the sessions spends significant time on preparing for and conducting interviews.  An important task is the initial screening of the applicant resumes.  A thorough review of that document can save lots of wasted time later in the recruitment process, and help reaffirm exactly what types of candidates the company is looking for.

Remember- the candidate may have other prospects, and you want to keep them interested while your team is making decisions.  The worst outcome of a hiring activity is to have your chosen candidate say “I just accepted another offer last__.”  Pick one “mentor’ to stay in touch with your best prospects.

It goes without saying that those conducting the interviews should be well trained and prepped for the task.   Good luck!

Tags: hiring process, hiring talent, recruiting

There are an amazing number of statistics being passed around (this is after all an election year) and they sometimes contradict each other.  Economists repeatedly state (McKinsey Global Institute Study, June 2011) that in order to return to pre-recession levels by 2020 we need to create 21 million jobs.

On the other hand, the group “Skills for America’s Future” claims that there are 3 million jobs currently open and unfilled due to skill gaps. Fifty-two percent of employers with job openings claim they can’t find qualified applicants.   What if we just create more jobs we can’t fill?

An article in the Society for Human Resource Management (SHRM) news presents a lot of statistics, and also ways that HR Professionals and others are trying to help bridge that gap.  There seems to be three areas where companies and applicants need updating.

First – companies may be setting requirements for jobs that are not only unnecessarily stringent, they are unrealistic.  To address this, HR folks and upper managers are taking a closer look at the job descriptions they develop.  Admittedly, as I mentioned in the article addressing skill gaps for job seekers (Can Employers Find the Right Skill Set…?), companies are adding technology to increase efficiency in their organization.  This inherently requires a worker with higher tech skills.  The HR manager may be able to find quality applicants without the specific skill set, but with a background in the industry and an obvious ability and willingness to train for the new job.  Example – McDonald’s food chain developed a language skills training curriculum for new hires so they are able to better communicate with customers!  I have had discussions with local companies about this very topic – and made the suggestion that they may need to develop some training, and then can hire an experienced employee and bring them up to speed.

Second – Training skills aren’t always in every manager’s portfolio.  However, when there are 14 million people looking for work, and many of them experienced employees, it is worth spending some time to “train the Trainers” to keep up with the hiring needs of the employer.  In some cases local community colleges or professional societies such as SHRM are providing instruction in how to develop a training program and deliver it to new hires.  Hiring employers will need to recognize that there will be a little extra effort involved to get a new hire on the job and being productive.

Third – The job seeker needs to take the initiative to GET the needed training.  Again, local community colleges and universities are working with local companies to develop training programs that meet the needs of the new job market.  Local employment agencies and job postings can provide that information.  For the job seeker – let a prospective employer know that you are getting some training to meet the job requirements they list, and ask for feedback.  That may give you a head start in actually getting the position.
As always, good luck.

Tags: hiring talent, retraining

The Wall Street Journal (Marketwatch, January 1, 2012) suggests that job seekers need to be creative and flexible to land and keep a job.   There are a number of reasons given for this statement, and I thought they were worth reviewing. 

Employers are staying lean, and staff levels aren’t expected to increase much in the next months.  That means that the existing staff will have to respond to a wide variety of demands.  As workers shift around some of these positions may be available, but they may have changed significantly in breadth and skill requirements.  Employers also want workers who are able to adapt quickly to new responsibilities as companies try to stay competitive in a changing economy. 

Opportunities may be there in industries that the job seeker isn’t familiar with.  Economists do project growth in the health care market, professional services such as accounting and legal, retail sales and management and certain manufacturing jobs.  For each of these industries there are some special skill requirements or education.  Manufacturing may require some occupational training, but that can be accessed thru many community college programs.  The retail industry, sales in particular, requires interpersonal skills.

So, what is a job seeker to do?  Ideas presented in the article include highlighting the applicant’s creative skills to show their ability to adapt to new duties.  Technical literacy is really a basic must in most companies, including health care, where much of the business end of the industry is going automated.  If you are well versed in electronic data handling – they will want you! 

Project management and communications skills are abilities that are valued across many industries, and finding workers able to communicate clearly is getting harder to find among today’s applicants.  Job seekers need to work hard at honing their verbal and writing skills to differentiate themselves. 
Then, use marketing skills to get the point across.  Use social media (with taste and skill please) to reach prospective employers.  Understand in advance what the company values.  For example, a law practice will want to add skilled members that can bring in more business.  That asset is also valuable in other industries, so use your contact list appropriately.  Package your skills to show how you will add value to the organization – and be able to back it up with examples.  No “puffing”!
As always, good luck.

Tags: applications, hiring talent, Hiring Trends, job seeker, social network

The retirement topic is an important one right now, partially due to layoffs and downsizing in companies.  A research article on “The Society for Human Resource Management” website highlights problems and considerations when dealing with this topic.

When the employees in a company are unprepared for their retirement years, they may work beyond the time they should retire.  This is a psychological blow for the employee, and has an effect on the org staffing plan as well.  Because the recent financial crisis has taken a bite out of peoples’ savings and retirement accounts, as many as 24% of workers are planning to work until after age 70.  There is also a significant increase in the number that feel they won’t be living comfortably in retirement.

For the company, there is a significant financial impact when employees work beyond their normal retirement age.  First, health care expenses for folks over 65 can be more than double the cost of insuring people age 45 -55.  In the case of work-related accidents, severity and time away from work can increase dramatically in the older employee.  Salaries and compensation tend to be higher in the more mature worker compared to younger employees with a similar skill set.  Some sources say that productivity drops…but there is an issue with the new grads and young employees on the same topic.  There is a problem, however when an employee is there because they have to be because they can’t retire.  There tends to be a drop off in energy and productivity for these folks.

There are things the organization can do to promote a culture of retirement readiness.  The first step is obviously to look at the level of participation in retirement plans by those nearing retirement age.  Then look at how many employees at all stages of their working life are utilizing the retirement benefits of the organization to the fullest advantage. 

As the company reviews the retirement culture in their organization, they need to evaluate the plan design to assure that employees have access to options that fit their needs, and that the company makes it easy for employees to contribute or participate.  Then – communicate.  The information needs to be geared to the various ages or work life stages of the employees.  Younger workers will have very different needs and views of retirement than a 55-year-old.  Provide easy response mechanisms such as “take action” cards that encourage them to respond.  Employees should also be offered financial consulting support from an outside source to provide them information for informed choices regarding their plans. 

If the company makes matching contributions, they should try to structure the matches to encourage savings.  As is to be expected, if the company matches up to 3% of the employee’s deferred salary, that is what they will contribute.  If the plan matches at 50% for the first 3% deferred salary, changing to a 25% match for the first 6% might change the participation rates and encourage more savings without adding costs to the company.

Obviously there needs to be continued evaluation of the entire retirement picture, with specific measures such as participation rates and average salary deferrals to track how well the plan is succeeding.  Success of the plan is greater success for the organization, and a better prepared workforce.

Tags: employee benefits, retirement options, staffing plans

For those climbing the corporate ladder, you need to be prepared for what is ahead.  Being part of the “Executive Suite” is essentially a whole new game – not at all like you’ve experienced before.  Leaders in the organization would be ahead to spend some time with new executives, describing the lay of the land. 

For the new senior executive, the perks are great, the responsibilities critical to the success of your company, and you are making great money.  That’s the good part.  The challenge is to stay there and succeed in the new role!

An article on this topic by Jim Swanson, senior director for the American Bar Association and former CEO for USAF Legal Operations was published in the online news, December 2011, for the Society for Human Resource Management.  In it he outlines some of the differences as one assumes a leadership role.

One of the most significant differences might be obvious, but requires some thought.  The new Big Bosses are a very different group than those in middle management.  These people have a whole world of “bosses” to report to, including their board, shareholders, customers, and even Government.  Their work schedules are generally 24-7, and their time is always stretched.  Therefore a big part of your job is to communicate efficiently.  A quote from a former boss of mine – “Be brief, be bright, be gone.”  -might apply here.

Your attention and time will also be spent primarily on solutions to the overall company goals.  Your focus should be always on the results, without getting tangled in the details and processes of your internal organization.  Failing to deliver is a sure definition of failure in your boss’s eyes.  You also need to steer clear of turf wars or spending time on personal status issues.  These are NOT productive.

Don’t bring problems – bring solutions.  If you simply bump tough problems up to your boss, you are not providing value in the role.  If it is necessary to bring an issue to the Boss, be prepared with solutions and courses of action that are in line with the “big picture” as the Boss sees it.  This means that you have to be constantly aware of the current situation in the company so pay attention.

Executive suite language often requires interpretation.  The Boss doesn’t criticize in public, and speaks much like a diplomat – oblique and highly civil.  It is for you to understand underlying messages. In public settings, compliments are “diplomatic” and you shouldn’t read too much into them.  In one on one communications, compliments with a “but” in the conversation may be an expression of concern so listen carefully to the comments.  Also, any time the Big Boss makes a suggestion or mentions something more than once, take it as “Do it ASAP”. 

Finally, get used to NOT getting a lot of strokes from the CEO.  Also get used to criticism, as it is part of the territory.  There is usually not much time for coddling – the fact that you are still in the executive suite is reward enough.

For the “Big Boss” – help your new execs prepare for the role, and you will have a much more productive and stable group to support your success.  Good luck.

Tags: change management, Executive jobs, performance management